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Guidelines for presenting an accepted abstract

IMPORTANT: To ensure the proper execution of this onsite conference, please pay special attention to the instructions below. If you have any questions or difficulties following the guidelines, please contact the ICEC 2024 Secretariat . They will be happy to help.

"My abstract was accepted. Now what?"

The conference will take place in Québec city at the Québec city Convention Centre. All presenting authors are expected to be already registered to the main conference.

All onsite presentations (keynote, oral and poster presentations) will be presented live as scheduled in the online conference program. Speakers will be present for their entire session in order to answer questions and participate in any discussions.

Presentation guidelines for oral presentations

Format

All Contributed Oral presentations will be 20 minutes, including 2-3 minutes for questions.

All Keynote Session Oral presentations will be 45 minutes total, including 5 minutes for questions.

Advice

We recommend that presentations be in a WIDESCREEN format as it is the optimized format, but other options will be accepted. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9. We recommend using Microsoft Office PowerPoint for your presentation. 

Getting presentation files to us
Oral and Keynotes

All speakers are required to check in their presentation room to upload their presentation from your USB memory stick at least 15 minutes before the start of their session. A Speaker Test Desk will be available at the registration office if you want to test your presentation, and the staff will be available to answer your questions and help. 

 

Presentation guidelines for poster presentations

Format

The ICEC conference poster sessions will be held in the Espace Urbain. 
Poster sessions provide an opportunity for informal, interactive presentations and discussions. 

Each presenting author will receive a schedule and a poster code by email. Each author will have access to 1 side of a poster board, and each will have a useable area measuring a maximum of 40" (102 cm) high and 36" (91 cm) wide. Poster materials should not extend outside the assigned area. A label indicating your poster number will be placed on the top of your board space. Technical equipment will be available for the mounting of posters. 

Advice

Allocate the top of the poster for the title and authors as stated on the submitted abstract. Simple "Introduction" and "Conclusion" sections are helpful. When feasible, use graphs for depicting qualitative relationships and tables for precise numerical values.

Schedule

Presenters are required to be at their posters during the scheduled session.

Presenters are responsible for the setting up and the removal of their posters according to the schedule:
Setup: August 27 between 8 am and 4 pm.
Removal: August 29 from 8 am to 12 pm.

Posters not removed by that time will be discarded. The ICEC Conference cannot accept liability for lost or damaged posters.

Print your poster locally 

Poster printing service - 40" (102 cm) high and 36" (91 cm) wide 

We offer registered participants the option of having their poster printed and delivered to the venue. The poster will be printed - 40" (102 cm) high and 36" (91 cm) wide - and available for pick up at the registration desk. Payment must be made by credit card at the time of purchase. The rate is 68$ including applicable taxes. Please note that this is a printing and delivery service only and the organization will not display your poster on your behalf if you are not attending.

To use this service, submit and pay your order before or on AUGUST 20, 2024. Your poster will be delivered at the venue on August 27, 2024.